The Workplace Services Coordinator’s role is an integral part in ensuring that our office operations run smoothly and are successful in supporting business activities.This is done by assisting the Regional Manager in fulfilling day-to-day tasks such as monitoring and ordering inventory for office and break room supplies, submitting work orders and scheduling repairs for general office space and equipment for the region.Travel is required for this role and will not exceed 30%.

Duties/Responsibilities

• Perform various clerical tasks as needed (file papers, organize supplies, receive deliveries, etc.)
• Following office workflow procedures to ensure maximum efficiency
• Maintaining files and records with effective filing systems
• Supporting other teams across the firm with various administrative tasks
• Monitor office expenditures and submit reports regarding the same
• Monitor office supplies inventory and review and approve orders
• Assist in vendor relationship management
• Maintain an organized workspace at all times
• Assist leadership with the coordination of services for regional sites
• Source products from multiple vendors and provide cost analysis
• Establish an understanding of daily operations within their assigned offices and anticipate their needs
• Provide assistance with the onboarding and seat assignment of new employee across the enterprise

Qualifications and Requirements

• High school diploma or GED equivalent required
• Associate’s degree in office administration, management or related field preferred
• 2 years working in office admin or hospitality management preferred
• Computer literate with proficiency in MS Office programs
• Experience using office machinery (printer, scanner, mail opener, etc.)
• Excellent customer service skills
• Organized and detail oriented
• Outstanding communicator both verbally and written
• Reliable with patience and professionalism

Physical Requirements

• Occasionally prolonged periods of sitting at a desk and working on a computer.
• Ability to lift at least 50 lbs

Reports to: Regional Office Manager